CONTENTS

October – November

• Check your invoicing details
• Book accommodation with a discount price
• Update your company profile
• Register co-exhibitors
• Invite visitors to the event
• Plan and order stand structures and furniture
• Order a customised stand plan
• Publish your stand programme
• Take media representatives into account
• Market your own participation  

December

• Submission of graphic material
• Make the most of logos and banners of the event in your own marketing channels 

January

• Passes
• Take care of the safety of your stand
• Parking
• Exhibition office
• Messukeskus’ restaurant services
• Exhibitors’ lounge and restaurant services
• Deliveries to your stand

Check your invoicing details 

Check your invoicing details on eMessukeskus’ My profile page by 10th of October.   

Send any comments to customer.service@messukeskus.com. Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge. 

Book accommodation with a discount price 

Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a 11 % discount on the daily price. We recommend to book early – the hotel is very popular during the exhibitions.

Register co-exhibitors 

Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 1.12.2023 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus. 

Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 390 € + VAT. 

Invite visitors to the event  

This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Invite your customers–page starting from week xx. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).  

If you wish to change all or some of the eTickets included in your stand to printed tickets, please our contact customer service: customer.service@messukeskus.com by 9.1.2024.  

You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. Printed tickets are delivered between 1.11.2023 – 9.1.2024. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances. 

Plan and order stand structures and furniture 

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products. 

Structures and furniture can be ordered through eMessukeskus under Order more. Placing your order by 8.12.2023 you will acquire the products at a lower cost.  

Save money by placing your order in advance! 

On 9.12.2023 prices will increase by 20% 

On 29.12.2023prices will increase by 50% 

On 11.11.2023 prices will increase by 100%

More information: osastopalvelut@messukeskus.com

Order a customized stand plan and implementation or a ready-to-use solution 

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages. 

Publish your stand programme 

Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge. 

Take media representatives, bloggers and social media influencers into account 

Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Press and Media) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets. 

Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Teija Armanto, tel. +358 50 376 0804, teija.armanto@messukeskus.com. 

Submission of graphic material

If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by 14.12.2023 at the latest. A 50% surcharge will be added to orders submitted late.

Materials required for graphic products:

• Print-ready PDF files (please check the material guide that came with your order confirmation)
• Header texts/logos

Make the most of logos and banners of the event in your own marketing channels 

Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions. 

Passes for exhibitors and constructors

You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus (the Submit Passes tool opens on week 50). The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office. 

You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge. 

Free passes included in your stand:  

smaller than 6 m2 stand 3 pcs 
6–10 m2 stand 5 pcs 
12–21 m2 stand 10 pcs 
24–36 m2 stand 15 pcs 
40–50 m2 stand 20 pcs 
larger than 50 m2 stand 25 pcs  

Co-exhibitors receive one free exhibitor pass.  

The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in Compass Group cafes). The constructor pass is valid during the construction and dismantling periods of the event. 

Take care of the safety of your stand 

Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors. 

In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Order more in the category Security Services. 

Parking 

A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark. 

Exhibition Office 

The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.

Exhibitors’ Lounge and restaurant services 

The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.  

You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers. The exhibitor priced buffet lunch is served in restaurant Mesta on the 2nd floor of Siipi conference area. Meal vouchers can be purchased from the Exhibition Office, restaurant Eat & Meet (upper Gallery) and Stop & Shop kiosk (lower Gallery). 

Deliveries to your stand 

Mark items delivered to our Construction Service as follows: 
Messukeskus Helsinki / Name of the event 
Name of the exhibitor, stand number 
Contact person and tel. Number 
Messuaukio 1 
FI-00520 HELSINKI, FINLAND